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Activated 2025-05-01
【首都圏】外資ホテルグループ／Admin Executive
| This posting is managed by: | BizPort Co., Ltd. |
|---|---|
| Company Name | Company is not publicly visible |
| Job Type |
 General Affairs/HR/Legal - General Affairs Administrative - Sales Assistant/Clerical/Receptionist |
| Industry | Tourism/Hotels, Lodging/Restaurant, Food Services |
| Location |
Asia
Japan
Kanagawa
Yokohama
|
| Job Description |
1. Provide administrative support to various Head of Departments, including encoding correspondences, reports and documents. Handle or screening incoming calls and visitors, and schedule meetings with departments and clients. 2. Act as a liaison between different department, the Hotel Manager, and external parties. Follow up on ending documents as requested by the Head of Departments, ensuring timely updates on their status. 3. Schedule and coordinate appointments, meetings, and events, making necessary arrangements for registration and travel. 4. Assist with customer inquiries, problem resolution, and the completion of management reports that require input from all departments. 5. Manage all inbound and outbound correspondence of the Management Office to ensure timely and accurate receipt and dispatch. 6. Set up and maintain correspondence files of the Management Office, ensuring safe custody and confidentiality. 7. Collect daily production reports from all departments and prepare consolidated reports for the management. 8. Manage inventory of stationary supplies / staff tea break items and ensure that all office equipment in good working conditions. 9. Handle hotel purchase requests for all departments and liaise with Singapore Headquarter to process in hotel purchasing system (SAP). 10. Undertake any other responsibilities or projects assigned by the Hotel Manager and Head of Departments. |
| Company Info |
国際的なホスピタリティオーナー 兼 オペレーターであり、 ホテル、サービス付きレジデンス、および アパートメントホテルを提供する、個性溢 れる１０の相互補完的なブランドからなる幅広いポートフォリオを擁しています。 社内のやり取りはほとんどが英語なので、語学力を活かした仕事ができます！ 受動喫煙対策：屋内禁煙 |
| Working Hours | 9時～ 18時（ 1時間 の 休憩含 む） |
| Job Requirements |
(SUMMARY) Primarily responsible for overseeing and executing a wide range of general administrative duties to support the Hotel Manager and respective Head of Departments. (REQUIRMENT) 1. Minimum of 2-3 years of experience in a similar position at this level. 2. Demonstrated experience providing administrative support in a fast-paced, multitask environment. 3. Excellent organizational, interpersonal, and communications skills. 4. Able to communicate in English effectively and high proficiency of Microsoft Office skills. 5. Ability to handle internal and external contacts at all levels with sensitivity and professionalism. 6. Strong ability to maintain and treat highly confidential information with absolute discretion. 7. Very presentable, with an approachable yet confident personality, demonstrating flexibility and a positive can-do attitude. 8. Highly adaptable, resilient, and able to work under pressure and meet tight deadlines with limited supervision and minimal direction. 9. Maintains high performance standards: ensuring that all work is effectively complete, monitors the progress of work against schedules and departmental requirements, works effectively by using a highly collaborative style |
| English Level | Business Conversation Level (TOEIC 735-860) |
| Japanese Level | Native Level |
| Chinese Level | None |
| Salary | Depends on experience |
| Other Salary Description |
年齢・経験により当社規定に従い優遇 いたします。 賞与：最大月額給与2か月分 各種社会保険（健康保険、厚生年金、雇用保険、労災保険）完備 |
| Holidays |
年間 120日以上有給休暇（年／10日～ 20日、勤続年数による） 出産休暇／育児休業／介護休業／慶弔休暇 |
| Job Contract Period |
正社員 試用期間あり（3カ月） |
| Nearest Station | 勤務地 横浜市 |
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