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Updated 2021-01-29
Activated 2021-01-08

【Internal Hiring】Personal Assistant to President & Office Administrator

★★ Staff Level

Company Name	Employer スキルハウス・スタッフィング･ソリューションズ株式会社/Skillhouse Staffing Solutions K.K.
Job Type	Administrative - Secretary Administrative - Sales Assistant/Clerical/Receptionist Administrative - Other
Industry	Employment Agency
Location	Asia Japan Tokyo Minato
Job Description	Overview This is a wonderful long term career opportunity working for Skillhouse in the role of Personal Assistant to President & Office Administrator. Skillhouse is an IT Staffing and Services company that continues to grow and we are looking for a talented personal assistant to join our family. The role is dynamic, fast moving, multitasking and multifaceted. If you enjoy working in a small and growing company, where your contributions greatly improve the overall performance of the company, you are encouraged to apply. President’s Personal Assistant - Assist with calls, messages, letters, corporate communications, etc. - Provide information, both with business and private related matters - Organize President’s schedule - Provide market research or business research when required - Calculation of expenses and other general financials - Assist with Marketing, Promotion and Public Relations - Preparation of meeting minutes - Manage all Presidents personal matters effectively and proactively - Coordination and management of memberships, clubs and business associations - Coordinate meetings and sending/receiving documentation to overseas entities - Translation of documentation - Personal travel planning and personal activity support - Management of all staff anniversaries, awards, incentives and birthdays - Overall support of President in both business and social events Office Administration - Company Reception - Answer all incoming calls and direct incoming calls to appropriate staff members or business units - Responsible for the scheduling of all meeting and interview rooms - Handle all mail: placing appropriate postage on packages, envelopes and carrying mail to post office – also arrange for delivery service when needed - Receive and greet each visitor with a warm and friendly welcome - Place visitors in appropriate meeting or interview room and notifying the staff member that a visitor is waiting; Serve all visitors refreshments - Make sure all meeting and interview rooms are clean - Provide general assistance to all staff in office General Administration - Maintain general company filing system - Management of all company vendors, equipment and goods including, but not limited to: IT Support, HW/SW, telecommunications, telephone, stationary, printing, building maintenance, coffee and water, promotion and marketing, legal, office equipment, etc.) - Organize IT support provided by IT vendor and manage IT inventory - Management of companywide incentives for all staff - Client Master Agreements filing and management - Efficient running of the office and its administrative functions - Management and organization of all internal candidates and interviewing process
Company Info	Skillhouse is a professional, fun and dynamic place to work. We are a company that truly cares about your future and we are passionate about providing great services to our candidates and clients. URL: www.skillhouse.co.jp 【Measures against passive smoking】 No smoking indoors allowed, designated smoking area
Working Hours	9:00AM – 6:00PM, Monday ~ Friday
Job Requirements	- Japanese national (must) - Strong English Business Language - Strong PC an MS Office - Strong and effective communication skills (verbal and written) - Strong vendor management skills - Good at numbers and calculations - Proactive and Independent worker - Always looks for improvement and to increase productivity - Reliable and takes initiative - Strong problem-solving and multitasking - Proactive and eagerness to improve systems and processes
English Level	Business Conversation Level (TOEIC 735-860)
Japanese Level	Native Level
Salary	JPY - Japanese Yen JPY 3500K - JPY 4000K
Other Salary Description	Up to 10% performance bonus, full social benefits, incentives, transportation, 401K, vacation, etc.
Holidays	Saturdays, Sundays, National Holidays, Paid Holidays, Condolence Leave, etc.
Job Contract Period	Permanent; Full Time Employee
Nearest Station	Toranomon Hills Station - Hibiya Line (1 min walk) Toranomon - Ginza Line (5 min walk)

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