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Updated 2021-01-29
Activated 2021-01-08

【Internal Hiring】Personal Assistant to President & Office Administrator

  • ★★ Staff Level
Company Name

スキルハウス・スタッフィング・ソリューションズ株式会社/Skillhouse Staffing Solutions K.K.

Job Type
スキルハウス・スタッフィング・ソリューションズ株式会社/Skillhouse Staffing Solutions K.K.
Administrative - Secretary
Administrative - Sales Assistant/Clerical/Receptionist
Administrative - Other
Industry Employment Agency
Location Asia Japan Tokyo Minato

Job Description Overview
This is a wonderful long term career opportunity working for Skillhouse in the role of Personal Assistant to President & Office Administrator. Skillhouse is an IT Staffing and Services company that continues to grow and we are looking for a talented personal assistant to join our family. The role is dynamic, fast moving, multitasking and multifaceted. If you enjoy working in a small and growing company, where your contributions greatly improve the overall performance of the company, you are encouraged to apply.

President’s Personal Assistant
- Assist with calls, messages, letters, corporate communications, etc.
- Provide information, both with business and private related matters
- Organize President’s schedule
- Provide market research or business research when required
- Calculation of expenses and other general financials
- Assist with Marketing, Promotion and Public Relations
- Preparation of meeting minutes
- Manage all Presidents personal matters effectively and proactively
- Coordination and management of memberships, clubs and business associations
- Coordinate meetings and sending/receiving documentation to overseas entities
- Translation of documentation
- Personal travel planning and personal activity support
- Management of all staff anniversaries, awards, incentives and birthdays
- Overall support of President in both business and social events

Office Administration
- Company Reception
- Answer all incoming calls and direct incoming calls to appropriate staff members or business units
- Responsible for the scheduling of all meeting and interview rooms
- Handle all mail: placing appropriate postage on packages, envelopes and carrying mail to post office – also arrange for delivery service when needed
- Receive and greet each visitor with a warm and friendly welcome
- Place visitors in appropriate meeting or interview room and notifying the staff member that a visitor is waiting; Serve all visitors refreshments
- Make sure all meeting and interview rooms are clean
- Provide general assistance to all staff in office

General Administration
- Maintain general company filing system
- Management of all company vendors, equipment and goods including, but not limited to: IT Support, HW/SW, telecommunications, telephone, stationary, printing, building maintenance, coffee and water, promotion and marketing, legal, office equipment, etc.)
- Organize IT support provided by IT vendor and manage IT inventory
- Management of companywide incentives for all staff
- Client Master Agreements filing and management
- Efficient running of the office and its administrative functions
- Management and organization of all internal candidates and interviewing process
Company Info Skillhouse is a professional, fun and dynamic place to work. We are a company that truly cares about your future and we are passionate about providing great services to our candidates and clients.
URL: www.skillhouse.co.jp

【Measures against passive smoking】
No smoking indoors allowed, designated smoking area
Working Hours 9:00AM – 6:00PM, Monday ~ Friday
- Japanese national (must)
- Strong English Business Language
- Strong PC an MS Office
- Strong and effective communication skills (verbal and written)
- Strong vendor management skills
- Good at numbers and calculations
- Proactive and Independent worker
- Always looks for improvement and to increase productivity
- Reliable and takes initiative
- Strong problem-solving and multitasking
- Proactive and eagerness to improve systems and processes
English Level Business Conversation Level (TOEIC 735-860)
Japanese Level Native Level
Salary JPY - Japanese Yen JPY 3500K - JPY 4000K   
Other Salary
Up to 10% performance bonus, full social benefits, incentives, transportation, 401K, vacation, etc.
Holidays Saturdays, Sundays, National Holidays, Paid Holidays, Condolence Leave, etc.
Job Contract
Permanent; Full Time Employee
Nearest Station Toranomon Hills Station - Hibiya Line (1 min walk)
Toranomon - Ginza Line (5 min walk)


Please apply from here


This posting is managed by:

スキルハウス・スタッフィング・ソリューションズ株式会社/Skillhouse Staffing Solutions K.K.

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【Internal Hiring】Personal Assistant to President & Office Administrator