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Updated 2025-03-18
Activated 2025-03-18

[Office Coordinator] - Global Business Services

This posting is managed by:	Michael Page International Japan K.K./マイケル・ペイジ・インターナショナル・ジャパン株式会社
Company Name	Company is not publicly visible
Job Type	Administrative - Sales Assistant/Clerical/Receptionist
Industry	Business Consulting
Location	Asia Japan Tokyo
Job Description	You will create, execute and facilitate high-quality, on-brand experience within Tokyo office. This will be achieved by supporting the needs of office's internal project teams as well as managing the experience of external clients. Description * Serve as first point of contact with external customers * Support internal and external events (e.g., team offsites, business development events, etc.) including scheduling, booking meeting space, coordinating catering and managing logistics * Edit, print, scan and bind documents as needed * Managing mailing list distribution and selection * Delivery of gifts for internal recognition as well as external partners * Office supply management - stocking pantry, office-related communications with landlord * Office-related administrative work, e.g. Timesheet summary, first contact for vendors including invoices, filing office documentation * Designated office safety officer Profile * Experience in General Admin role, such as an Office Manager/Administrator, in a foreign-affiliated office environment. * Welcome basic knowledge of HR/Finance/IT * Proactive problem solver, strong business judgement, detail orientation and interpersonal skills. * Ability to prioritize, manage, and balance a variety of project responsibilities effectively, efficiently and accurately * Strong communication skills in Japanese (Native level speaker) and English (Upper Business level speaker) * Strong proficiency in MS Office, Excel and PowerPoint. Job Offer * Good work-life-balance with flexibility * A supportive work environment * Opportunities for professional development and growth * Comprehensive benefits package. To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Linh Nguyen on +813 6832 8697.
Company Info	The company is a leading global executive search and leadership advisory firm. With a focus on helping organizations identify and develop top leadership talent, the firm offers strategic guidance and expertise in executive recruitment and leadership consulting across various industries.
English Level	Business Conversation Level (TOEIC 735-860)
Japanese Level	Native Level
Salary	JPY - Japanese Yen JPY 5000K - JPY 6000K

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