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Updated 2021-06-13
Activated 2021-06-13

[Urgent recruitment / listed company] Executive secretary (executive assistant)
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  • ★★ Staff Level
  • Women Welcome
  • Listed Public Company
  • No transfer
This posting is managed by:
Chengfu Corporation
Company Name Company is not publicly visible
Job Type
Chengfu Corporation
Administrative - Secretary
General Affairs/HR/Legal - General Affairs
Industry Software Vendor
Location Asia Japan Tokyo Shibuya

Job Description [Attractive point]
・ You can see the decision-making process of officers up close.
・ Proactively make improvements and proposals beyond support operations
・ Listed companies with 82% domestic market share

[Business description]
◆ Mission
Our mission is to make necessary adjustments at our discretion after understanding the officer in charge (general manager of the Human Resources Department) and the business content of the Human Resources Department, and to contribute to improving the productivity of the officer in charge, department, and the entire company.
Not only the personal assistant work of the director in charge of human resources, but also the general affairs work of the entire department.

◆ Business content
I am in charge of the secretarial work of one director in charge and some general affairs work of the Human Resources Department (about 40 people) in charge.

▼ Secretarial work
・ Schedule management (customer visits and appointment adjustments for multiple departments outside and inside the company)
・ Meeting settings including online visitor support
・ Summary of OKR (Goal setting management method) for the entire Human Resources Department every 3 months
・ Human Resources Department Budget Management
・ Various arrangements and adjustments related to business trips
・ Paperwork such as expense settlement
・ Creating event presentations and meeting materials
・ Checking the manuscript during media coverage
・ Outsourced contracts, various purchasing management
・ Condolence, various gift arrangements
・ Other officer support and general affairs (lunch arrangements, IT equipment inventory, etc.)
* I am in charge of a wide range of tasks, including clerical executive secretarial work.

▼ Department assistant work
・ General affairs work within the Human Resources Department (coordination of evaluation interviews, announcement of shared matters to the entire department, etc.)
・ Response when members of the Human Resources Department enter and leave the company
* Some operations are carried out in collaboration with other departments and members within the business division.

◆ IT tools used in business
・ Internal contact: Slack (Facebook may be used to contact people outside the company)
・ Schedule management: Google Calendar
・ Others: Workday, Box, Zoom, Google Meet, etc.

【appeal point】
You can get a closer look at the decision-making process of officers.
In addition, it is a challenging position where you can think about what you can do as a secretary to improve the productivity of officers, and actively make improvements and proposals beyond support work.

[Background of recruitment]
Increased staff to strengthen the organization
Company Info We provide a business card management service for corporations and individuals that turns business cards into "valuable assets" by aggregating all the business cards in the company.
Since it has a 82% share in Japan, it is almost monopolized.
As an overseas strength, it is almost the same in terms of service (in the sense that you can work on and manage applications by shooting and reading business cards with a smartphone camera), but it is called accuracy of reading business card information. It has an overwhelming strength in terms of points. Other services may not be able to be read in several places, but in the case of the company's service, basically all the information described can be read accurately.
In 2019, we listed our shares on the Tokyo Stock Exchange Mothers.

[Measures to prevent second-hand smoke]
No smoking in the office (there is an outdoor smoking area)

Working Hours 9: 30-18: 00
[All required]
・ Working experience (5 years or more)
・ Department assistant and group secretary experience (3 years or more)
・ Basic PC skills and business etiquette
・ Those who can deal with things calmly even if they are in charge of work in parallel
・ Being a sense of speed, cooperation, independence, and self-starter for work

[Welcome conditions]
・ Experience as a secretary over a director
・ Being able to communicate honestly with people inside and outside the company
・ Work experience at an IT company or a company that has been established for a short time

[Personal image]
Corporate experience
* If you have experience as an assistant for a large family, you will be matched. (However, the management department rather than the sales department)
Skills / qualifications
* If you have a background, there is no problem even if you have little experience as a secretary, but general business etiquette and IT literacy are essential.
* It is desirable to be able to handle routine work without difficulty and to be able to make improvements and suggestions to improve the productivity of those around you.
* Because there are a wide variety of members, high communication skills that are not scary are required.

Japanese Level Fluent(JLPT Level 1 or N1)
Salary JPY - Japanese Yen JPY 5000K - JPY 6500K   
Other Salary
◆ Salary increase once a year (June)
◆ Bonus twice a year (January / July)
・ Equipped with various social insurance
・ Full transportation expenses
・ Employee stockholding association

[In-house system]
A system in which food and drink expenses are subsidized when eating for internal exchange
Cost subsidy system for purchasing books and tools necessary for acquiring knowledge and improving work efficiency and participating in events

Holidays [Number of annual holidays: 120 days or more]
Saturdays, Sundays, and holidays, year-end and New Year holidays, paid holidays, charge holidays
Job Contract
・ Regular employee (trial period 6 months)
* There is no change in conditions during the trial period.

Nearest Station Shibuya-ku, Tokyo


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[Urgent recruitment / listed company] Executive secretary (executive assistant)