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Updated 2025-05-01
Activated 2025-05-01

English speaking/Rights supervision assistant/Secretary/Shibuya
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This posting is managed by: Fellowship co.,ltd.
Company Name Company is not publicly visible
Job Type
Fellowship co.,ltd.
Administrative - Other
Administrative - Secretary
Executive - Other
Industry Publishing/Advertising/Printing/Broadcasting
Location Asia Japan Tokyo Shibuya

Job Description ・Billing and contract management (English)
└Email correspondence regarding invoices and contracts with overseas licensees
*The ratio of English and Japanese emails is half and half (subject to change depending on the project situation)
*Receive emails and share with in-house staff
*Depending on your skills and experience, you may be asked to confirm the content (are the corrections reflected, etc.)
└Handling invoices (frequency: monthly)
└Collecting minimum guarantees when concluding a commercialization license agreement (frequency: occurs as appropriate. At most once a week)
└Receiving royalty reports from overseas licensees → Managing royalty reports → Working with accounting staff → Issuing invoices (frequency: once every three months)
*There will be no opportunities to speak in English

・Management of supervised items sent from overseas licensees and overseas shipping
└Supervision of goods and announcements (schedule management, checking of sample items, editing and checking of design data, etc.)
└Receiving supervised items, shipping, and managing the luggage warehouse
└Data entry (sales management, inventory management, Yamato Transport shipping history, etc.)

*In addition to the above, you will also be responsible for secretarial duties for one executive.
・Secretarial duties
└Schedule adjustment
└Expense settlement
└Dining reservations, arranging gifts
└Purchasing lunch for internal meetings
└Ticket arrangements
└Email and phone response
└Printing and researching materials
└Creating materials, document management
└Invoice processing, etc.
Company Info Smoking is prohibited indoors (smoking rooms available)

☆*★*☆Introducing our company's features and unique support☆*★*☆
[What is a fellowship?]
We receive inquiries from nearly 1,000 foreign nationals every month, and after a strict screening process, about 40 people find work through our company every month.
[About support for obtaining a visa]
Our specialized administrative scriveners will also assist you with visa-related consultations, such as for highly skilled professionals (highly skilled human resources visas), free of charge! Our staff have also visited Japan before, so you can consult with us honestly!
[Full lifestyle support!]
The foundation of your life is important when working. Securing a place to live, purchasing daily necessities, various procedures, Japan's unique rules of life... We will also provide paid support in your daily life so that you can work with peace of mind!
☆*★*☆*★*☆*★*☆*★*☆
Working Hours 10:00-19:00
Working days: Monday, Tuesday, Wednesday, Thursday, Friday
Job
Requirements		 ・Business level Japanese
・Able to read English
└Can use AI translation tools such as ChatGPT to read and write emails
・Basic operation of Excel, PowerPoint, spreadsheets, etc.
└Experience with Excel and spreadsheets that incorporate SUM and AVERAGE

(Secretarial work)
・Hospitality, enjoys supporting people and communicating with various people
・Can work quickly
・Can keep secrets and can work without hesitation even with executives
English Level Business Conversation Level (TOEIC 735-860)
Japanese Level Business Level(JLPT Level 2 or N2)
Salary JPY - Japanese Yen JPY 3000K - JPY 4000K   
Other Salary
Description		 ※※Monthly salary example: 256,000 to 288,000 yen

8 hours of actual work per day, 20 business days per month

If overtime occurs, overtime pay will be provided

※Depending on experience and skills

Social insurance provided

Transportation expenses fully covered (upper limit)
Holidays Five-Day Workweek
Job Contract
Period		 Temporary employees
Nearest Station Shibuya Station (JR Yamanote Line, Tokyo Metro Hanzomon Line, Fukutoshin Line, Ginza Line, Tokyu Toyoko Line, Denentoshi Line): 6-8 minutes walk
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