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Updated 2025-05-07
Activated 2025-05-07

Secretary at one of the world's largest global environmental services companies

This posting is managed by: Chambre de Commerce et d’Industrie Française du Japon
Company Name Company is not publicly visible
Job Type
Chambre de Commerce et d’Industrie Française du Japon
Administrative - Secretary
Industry Electric Power/Gas/Petroleum/Energy
Location Asia Japan Tokyo

Job Description Executive secretaries must be quick professionals with great time-
management and multitasking abilities. It is with their diligence and
competence in their work that executives can focus on their
managerial responsibilities without worrying about other tasks. The
goal is to contribute to the efficiency of the overall business by
ensuring all assigned administrative duties are carried on timely
and efficiently.

1. Provide administrative and clerical support to executive
● Enhances effectiveness by providing information management
support.
● Produces information by transcribing, formatting, inputting,
editing, retrieving, copying, and transmitting text, data, and
graphics.
● Receive and screen phone calls and redirect them when
appropriate
● Handle and prioritize all outgoing or incoming correspondence
(letters, packages etc.)

2. Schedule meetings and arrange conference rooms
● Maintain executive’s agenda and assist in planning appointments,
board meetings, conferences etc.
● Organizes work by reading and routing correspondence;
collecting information; and initiating telecommunications.
● Manages department schedule by maintaining calendars for
department personnel and arranging meetings, conferences,
teleconferences, and travel.
● Greeting and receiving visitors from overseas

3. Prepare confidential and sensitive documents
● Prepares reports by collecting information.
● Handle confidential documents ensuring they remain secure

4. Manage Secretarial Office
● Manage Secretarial office, which composed of this position and
Secretary for Chairman
● Manage the Secretary for Chairman as a direct report manager;
Manage working hours, evaluate and help her/his development
Company Info Our group aims to be the benchmark company for ecological transformation. The Group designs and provides game-changing solutions that are both useful and practical for water, waste and energy management. Through its three complementary business activities, We help to develop access to resources, preserve available resources, and replenish them.
Job
Requirements		 1) Must to have:
✓ 5+y of experience as a secretary
✓ Business lv English
✓ Fluent Japanese
✓ Bachelor’s Degree required
✓ Experiences in CEO or board members secretary (both Japanese
and foreigners)
✓ Strong planning and organizational skills
✓ Strong teamwork skills
✓ Excellent Leadership
✓ Excellent communication skills (oral and written communication)
✓ Basic technical skills (Systems, Health&Safety)
✓ Gentle, Mature, High Hospitality, Positive

2) Nice to have:
✓ 10+y of experience as a secretary
✓ Experiences in people management
✓ French language proficiency
✓ Good listening skills, synthetical, flexible, adaptable, loyal
English Level Business Conversation Level (TOEIC 735-860)
Japanese Level Fluent(JLPT Level 1 or N1)
Chinese Level None
French Level Business Conversation Level
Salary Depends on experience   
Other Salary
Description		 Social Insurance
Commuting/ Transportation Allowance
Holidays Five-Day Workweek
Paid Holidays
Job Contract
Period		 Hiring fulltime position
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