Secretary ・ Jobs in Japan search results

[Introduction]
The Executive Assistant provides high-level organizational support to the executive office, ensuring efficient operations and seamless coordination across departments. This role will manage and prioritize executive tasks, assist with project coordination, and serve as a key liaison for communication between the executive team and internal stakeholders. The ideal candidate is highly organized, proactive, and able to handle multiple tasks with a focus on supporting the strategic goals of the executive office.

[Job Responsibilities]
・P ...

★ Conveniently located near Sapporo Station – easy access for commuting.
★ A company culture that promotes zero overtime – we value work-life balance.
★ English is the main language used in the office, but Japanese skills are also welcome. Internal communication is primarily in English.
★ We are looking for someone friendly and approachable to help maintain a positive and high-energy work environment.
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We are seeking a highly organized and proactive Off ...

Coordinates and manages internal and external schedules (with overseas related teams), prepares, and manages documents, handles visitors, arranges domestic (and overseas) business trips, etc ...

The Executive Centre is a service office located mainly in Tokyo.
As a receptionist and secretary for the companies located in each centre, we help our customers achieve business success.

[Job Description]

- Reception duties (handling visitors, conference room reservations and services, handling mail and parcels, etc.)

- Telephone support (reception, forwarding, handling messages)

- Secretarial duties (business support, various arrangements, etc.)

- PC administration (data entry, document creation, etc.)

- Reservation guidance for rent ...

■ Responsibilities & Activities:
【Office Administration】
・Office security control, to register new comer or visitor to provide access card
・Control office supplies (stationaries, beverages, marketing materials, etc…)
・Liaise with the selected service providers for office cleaning, decoration and maintenance
・Raise Purchase Requisitions in SAP for Goods & Services relative to General Affairs & Administration, follow-up on their delivery, prepare payment requests
・Maintain Company registration documents and certificates up-to-date
...

Accountabilities:
Administrative support (scheduling, meeting/event arrangement, prepare necessary document, travel arrangement etc.) for both Managing
Director and Marketing Vice President
Business support (making presentation, drafting report, accompany on internal business trip, correspondence with headquarters, interpreter
/translation etc.) for Managing Director.
Coordinate events and special projects required
Taking care of celebrity and VIP (gift arrange , after sales service of product) ...

Executive secretaries must be quick professionals with great time-
management and multitasking abilities. It is with their diligence and
competence in their work that executives can focus on their
managerial responsibilities without worrying about other tasks. The
goal is to contribute to the efficiency of the overall business by
ensuring all assigned administrative duties are carried on timely
and efficiently.

1. Provide administrative and clerical support to executive
● Enhances effectiveness by providing information management
support.
...

Join our dynamic and diverse team in a global workplace with an English-centric environment and culture! Ahead Consulting is currently seeking a dedicated and reliable Office Admin to join our Tokyo office in Kamiyacho. The selected candidate will play a crucial role in supporting the administrative and management functions, ensuring the smooth operation of our company's offices and contributing to sustainable growth.

Responsibilities:

Oversee general office administrative work, ensuring the efficient operation of day-to-day tasks.
Handle payroll ...

[Business Description.
💡We are looking for someone to support our representative for business expansion, global expansion, and strengthening cooperation with Japan.

[Specific job description]
💡Support for projects in which the representative participates.
✅️Support for projects in which the representative participates
✅️Support for coordination with internal and Japanese offices
✅️Prepare various documents using Word, PowerPoint, Excel, etc. (Japanese or English)
✅️People management (outsourcing, part-time, etc.)
✅️Ac ...

1. Provide administrative support to various Head of Departments, including　encoding correspondences, reports and documents. Handle or screening incoming calls and visitors, and schedule meetings with departments and clients.
2. Act as a liaison between different department, the Hotel Manager, and external parties. Follow up on ending documents as requested by the Head of Departments, ensuring timely updates on their status.
3. Schedule and coordinate appointments, meetings, and events, making necessary arrangements for registration and travel.
4. A ...

・Billing and contract management (English)
└Email correspondence regarding invoices and contracts with overseas licensees
*The ratio of English and Japanese emails is half and half (subject to change depending on the project situation)
*Receive emails and share with in-house staff
*Depending on your skills and experience, you may be asked to confirm the content (are the corrections reflected, etc.)
└Handling invoices (frequency: monthly)
└Collecting minimum guarantees when concluding a commercialization license agreement (frequency: occurs ...

＼未経験から医療業界デビュー！社長直下で成長できるスタートアップ秘書ポジション／

・社長および役員のスケジュール・タスク管理
・対外的な広報文の作成サポート
・電話・メール対応、来客応対
・文書整理や郵送物の仕分け
◎リモート勤務可（週2日程度）、フレックスタイム制導入
・秘書チームは3名体制（秘書1名＋研修企画担当2名）で協力し合える環境！
＼気配り・柔軟性・判断力を活かして、 ...

[Job Summary]
We are looking for a secretary to the executive (attached to the CEO).

You will be working in the Japan office, but we are looking for someone with English skills as you will also be communicating with the Seoul office and other locations.

[Specific duties]

■ Coordinating appointments and schedule management with internal and external parties in English, Korean and Japanese

■ Coordinating meetings

■ Creating documents, materials and minutes

■ Searching for dining locations and arranging reservations

■ Receivi ...

You will assist with marketing activities aimed at promoting app usage, primarily among English-speaking users.
Working with product managers and designers, you will support the following tasks:
-Assist with English writing for social media posts and blogs (X, Instagram, etc.)
-Market research in English-speaking countries (checking the news, researching other companies' cases)
-Assist with creating email newsletters and in-app notifications
-Propose improvements that will improve the usability of the app
-Assist with organizing data for marketing ...

・President's office office work
・General administrative support for corporate departments
・Support work related to app marketing ...

You will be responsible for secretarial work for the representative director, support work for executives, and general affairs.
In secretarial work, you will be responsible for coordinating with important parties including VIP clients, so attentiveness is important in this position.

We welcome anyone who can make positive suggestions for growing the company and making suggestions for improving work efficiency!

Specific work content
〇Secretarial work
・Schedule adjustment/various arrangements regarding business trips
・Customer support (visi ...

外資系法律事務所にてBillling Secretary/弁護士秘書を募集中！


Description

・クライアントへの請求書発行業務

・外国籍パートナー弁護士の補助業務

・外国籍弁護士チームとの連携

・様々な書類の作成・修正、データ管理、印刷・コピー、ファイル作成、資料管理


Profile

* 秘書経験
* 弁護士秘書経験歓迎
* ベーシックな英語力
* コミュニケーション能力の高い方


Job Offer

* 大手外資系法律事務所 ...

資産家オフィスにてVIPアシスタントを募集しております。


Description

・元上場企業社長のプライベートジェット、船舶の管理

・出張手配、スケジュール調整、コンシェルジュ業務、ヘリ、船舶、ワイン、ケータリング手配

・プロジェクトアシスタント

・プロジェクトに関する通訳翻訳


Profile

* インターナショナルスクール出身
* ホスピタリティ経験
* 客室乗務員、グランドスタッフ経験
* VIP対 ...

大手コンサルティングファーム戦略部門にて役員秘書を募集しております。


Description

契約事務や顧客データ・売上管理に係る経理業務及びスケジュール管理などをご担当いただきます。

・社内外からのアポイント調整やスケジュール管理

・役員会や経営会議の資料作成及びファイリング、電話応対 、名刺管理

・国内・海外への出張手配等

・基幹業務システム（SAP）での売上経理処理・経費・工数の ...

業界大手ソフトウェア企業にてCEO付き秘書を募集しております。


Description

・CEOや部門役員がリードする各種プロジェクトのサポート業務

・社内外関係者との調整・連絡対応、プレゼン資料・議事録、英語での社内外コミュニケーション

・社内外イベントの企画、運営


Profile

* 秘書経験
* 社長秘書経験
* 弁護士秘書経験
* 営業事務経験
* ベーシックな英語力
* コミュニケーション能力の高い方 ...