Contract【Tokyo2020】Administrative Assistant | Emerge 360 Japan K.K./Emerge 360 Japan 株式会社の求人詳細

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キービジュアル キービジュアル
更新日 2019-03-20
掲載開始日 2019-03-19

Contract【Tokyo2020】Administrative Assistant

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Emerge 360 Japan K.K./Emerge 360 Japan 株式会社
企業名 会社名非公開
職種
Emerge 360 Japan K.K./Emerge 360 Japan 株式会社
コンサルティング - 人材紹介コンサルティング
総務/人事 - 人事(採用)
総務/人事 - 人事(制度構築)
勤務地 アジア 日本 東京都

仕事内容 The company is major IT service company that support Tokyo Olympic/Paralympic 2020.

The company is hiring a General office administrative.

Job duties, including but not limited to:

1. Facility Management

Manage with OCOG(Organising Committee for the Olympic Games) IT the provision of the appropriate office space for the Integration Team

Book meeting rooms (with a projector if needed)

2. Travel/Relocation/Settlement(including Japanese lesson) Support

Manage travels, accommodation and expenses regarding the project
Support foreign employees’ visa matters, relocation and inquiries (mails and notice written in Japanese) under the supervision of HR Advisor
Help international assignees arrange/reschedule Japanese lessons
3. Employee Report Management

Process and manage employee reports (administration related)
Employee expense reports
Employee business trips reports
Employee vacation tracking records (check leave requests)
Deliver employee expense related reports to payroll on time
4. Document Management

Maintain office filing system
Process providers Contracts: registration in Sharepoint, keep track of all parties signature and proper registration
5. Finance Support

Process Invoices, Purchase Orders and Bank Payment Orders by properly registering hard and soft copies, entering information in Banking System and tracking information on relevant Purchase Orders database.
5. Accommodation & transporation for the operations

Support the administrative & HR advisor to manage the accommodation and transportation solutions for the staff coming to support the operations (Test Events and Games Time) : contact with the accommodation and transportation providers, allocation of the rooms, contact point of the staff for these two topics.

6. Others

1) Procure all the necessary resources and materials for the project

2) Mail or send by courier signed documentation for the suppliers

3) Identify and report to the Administrative & HR Advisor those problems that are likely to affect the project

4) Other general administrative duties that occur during the project
応募条件 Minimum 5 years of previous experience in office administration
Minimum 5 years of previous experience in large project environment
Proficiency to use Microsoft Office applications
Ability to negotiate with various agencies
Ability to deal with the many small detailed problems that occur within an office
Ability to multi-task
Ability to work in a multi-cultural and international environment
Good communication and interpersonal skills
Native/advanced Japanese and English.
Sense of service and ability to adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities
Flexiblity for shift work in test events and Olympic/Paralympic game periods.
英語能力 流暢 (TOEIC 865点以上)
日本語能力 ネイティヴレベル
年収 経験と能力に基づく   
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