Work in Japan Advice Board
While writing a Japanese cover letter is traditionally not common, the rise of Japanese job boards has made it an increasingly important aspect of job-hunting.
Rather than give you an idea of what a typical cover letter should contain, this article will specify some key information that you should include in your letter and some typical phrases to use when writing a cover letter in Japanese.
A typical Japanese cover letter will include the following.
Name of Position and Expressing Interest
Reason for Leaving your current Job
Reason for Wanting to Join
Request for Response
An Introduction will be commonly made in Japanese using the phrase:
“採用ご担当様” saiyou go tantou sama
(Dear Hiring Manager)
Followed by your name:
My name is….
It is then common to give the name of the position you are applying to and express your interest. Phrases along the following lines are pretty common:
(lit. I applied having seen a job advertisement for your company)
(lit. I’d really appreciate being given the chance to speak to you further about this.)
The next section should focus on the reason for leaving your current job. As with any Western cover letter, try to show a positive reason as leaving as opposed to a negative (e.g. wanting more responsibility as opposed to sour relationships with previous team members).
Here is an example phrase you may wish to use:
(lit. I would like to make the most of my experience in….., and take charge of larger-scale projects.)
Next, state your reason for wanting to join the company you are applying to. Try to match your skills with the skills required by the company in the job posting, as well as expressing agreement with the direction the company is heading.
(lit. Having seen the achievements of your company, I thought that I would be able to take up a position in the field of ○○ which utilises my ○○ skills.)
Finally, you should sign-off your cover letter politely. Here is a phrase commonly used in Japanese:
(Sorry to bother you when you are busy and thank you for your consideration.)
Finally, no matter how fluent in Japanese you consider yourself to be, it’s always a good idea to have your cover letter checked by a native speaker, just to be on the safe side.
Good luck with your job search.