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Updated 2020-04-12
Activated 2020-03-26

An executive assistant [Annual income 6 million to 7 million yen + target bonus 7.5%] at a large foreign company

  • ★★ Staff Level
This posting is managed by:
ソフトウエアエンジニアリング株式会社/Software Engineering CO.,LTD.
Company Name Company is not publicly visible
Job Type
ソフトウエアエンジニアリング株式会社/Software Engineering CO.,LTD.
Administrative - Secretary
Administrative - Sales Assistant/Clerical/Receptionist
Industry Luxury Goods
Location Asia Japan Tokyo

Job Description This is a position where a group assistant-like admittance work is added to the normal executive assistant work, so you will be in charge of a wide range of work. We are outside.

In addition to the assistant work of multiple EXPATS with multi-tasking, there are also admissions and team support work, so there are requests and those who have a certain capacity and can work with a sense of speed.

The duties that are different from regular PA include: PA (50%) of the CEO (Canadian, female) and two other Expats (Finance Director,
Marketing support (10%) for Marketing Director (both French and male) and team support for finance department.

Job Description
Job Objectives: You will be responsible for assisting the president and chief executive officer of a Japanese corporation, secretary work, supporting two Expat Directors, and managing the finance team.

1. Conduct meetings, trips, restaurants, taxi reservations, visitor schedules, expense reports and other administrative tasks as required by the CEO.
2. Make sure that personal assistance and services such as moving, banking, registration, car leasing, and club membership comply with the Group's expatriate policy regarding CEO support.
3. Responsible for the preparation of the calendar, agenda, lunch arrangement, operation, schedule management, etc. of MC (Management Committee).
4. Arrangement of lodgings and car restaurants for overseas guests (including CEOs of brand companies)
5. Director support (Director in charge of marketing and director in charge of financial management)
6. Finance & Admin department team members support travel flight ticket reservations and arrangements.
7. For gray market mitigation products, work with the Brand Security Department to perform physical confirmation in parallel with imported products.
8. Purchase order management, invoicing, expense control
9. Support related to airline contract management, travel management.
Other support will be provided as necessary.
Company Info 少数精鋭
English Level Fluent (TOEIC 865-)
Salary JPY - Japanese Yen JPY 5000K - JPY 8000K   

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ソフトウエアエンジニアリング株式会社/Software Engineering CO.,LTD.

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An executive assistant [Annual income 6 million to 7 million yen + target bonus 7.5%] at a large foreign company