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Updated 2017-05-24
Activated 2017-05-15


  • ★★ Staff Level
  • No transfer
Company Name


Job Type
Administrative - Secretary
Finance/Accounting - Accounting
Government/Public Sector - Organizations
Industry Government/Public Sector
Location Asia Japan Tokyo

Job Description •Performs all tasks related to accounting and some cash management.
•Responsible for Information Management (IM).
•Handles the logistics
•Supports the Head of Mission

Information management
•Actively contributions to or ensures implemention of information management projects/programs.
•Organizes regular training or information sessions on information management for Tokyo’s staff.
•Acts as access manager.
•Receives, records and sends ICRC Tokyo’s official external documents.
•Carries out secretarial tasks (filling, photocopying, mailing, correspondence with Geneva, ordering supplies, etc.)

Finance & Accounting
•Manages the petty cash and does the daily cash control.
•Manages the expenses reimbursements and confirms claim documents.
•Does monthly closing (data entry, bank and cash reconciliations, prepares vouchers with all relative documents).
•Prepares replies to comments of internal auditors.

•Supervises requisition-order and selection table, prepares purchase-order.
•Supervises outgoing and incoming shipment/freight.
•Prepares document for custom clearance.
•Supports Logistic system users.

Support to the Head of Mission (HoM)
•Manages appointments and organizes meetings of HoM
•Takes the minutes of internal meetings
•Writes formal and informal correspondence in English for the signature of the HoM and translates HoM’s external correspondence from Japanese into English.
•Receives visitors.

In certain circumstances, all ICRC employees may have to perform tasks other than those described in their job descriptions.

(経理データ入力、小口現金、月次報告、内部監査への対応 など)




Working Hours 20 hours per week (5 days per week, 4 hours per day, exact schedule to be discussed)
•Accounting diploma degree and five years of relevant professional experience.
•Native in Japanese. Excellent written and oral English.
•Computer literate
•Ability to work autonomously and to support teamwork.
•Rigor, organization and ability to handle confidential information.
Good analytical skills, strong interpersonal communication, and ability to work under pressure.

English Level Fluent (TOEIC 865-)
Japanese Level Native Level
Salary Depends on experience  
Other Salary
Holidays 完全週休2日制(土・日・祝祭日)
Job Contract
One year contract (renewal up to 5 years), then open-ended contract
Nearest Station Tameike-Sanno station