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Updated 2017-05-24
Activated 2017-05-15

Assistant

  • ★★ Staff Level
  • No transfer
Company Name
Employer

赤十字国際委員会

Job Type
赤十字国際委員会
Administrative - Secretary
Finance/Accounting - Accounting
Government/Public Sector - Organizations
Industry Government/Public Sector
Location Asia Japan Tokyo

Job Description •Performs all tasks related to accounting and some cash management.
•Responsible for Information Management (IM).
•Handles the logistics
•Supports the Head of Mission


Information management
•Actively contributions to or ensures implemention of information management projects/programs.
•Organizes regular training or information sessions on information management for Tokyo’s staff.
•Acts as access manager.
•Receives, records and sends ICRC Tokyo’s official external documents.
•Carries out secretarial tasks (filling, photocopying, mailing, correspondence with Geneva, ordering supplies, etc.)


Finance & Accounting
•Manages the petty cash and does the daily cash control.
•Manages the expenses reimbursements and confirms claim documents.
•Does monthly closing (data entry, bank and cash reconciliations, prepares vouchers with all relative documents).
•Prepares replies to comments of internal auditors.


Logistics
•Supervises requisition-order and selection table, prepares purchase-order.
•Supervises outgoing and incoming shipment/freight.
•Prepares document for custom clearance.
•Supports Logistic system users.


Support to the Head of Mission (HoM)
•Manages appointments and organizes meetings of HoM
•Takes the minutes of internal meetings
•Writes formal and informal correspondence in English for the signature of the HoM and translates HoM’s external correspondence from Japanese into English.
•Receives visitors.



In certain circumstances, all ICRC employees may have to perform tasks other than those described in their job descriptions.



■経理に関する様々なことをお任せいたします■
(経理データ入力、小口現金、月次報告、内部監査への対応 など)

◎具体的に◎
・東京オフィスのスタッフに業務ソフトの利用推進
・サポート(主にソフトの使用方法など)、
・ドキュメント管理、英文での手紙のドラフト作成、書類送付などの業務

・経理関連のデータ入力精算処理の確認
・小口現金、月次経理レポートの作成
・内部監査担当者からの問い合わせへの対応。

・購買管理全般と購買用ソフトのサポート。

・外国人代表のアシスタント
 (例)ミーティングの調整、会議録作成、英文での手紙のドラフト作成、来客対応など
Working Hours 20 hours per week (5 days per week, 4 hours per day, exact schedule to be discussed)
週20時間の勤務(毎日4時間ぐらい勤務いただける方が望ましい)
Job
Requirements
•Accounting diploma degree and five years of relevant professional experience.
•Native in Japanese. Excellent written and oral English.
•Computer literate
•Ability to work autonomously and to support teamwork.
•Rigor, organization and ability to handle confidential information.
Good analytical skills, strong interpersonal communication, and ability to work under pressure.


・Accounting関連の学位、5年以上の関連業務の経験
・ネイティブレベルの日本語、流暢レベルの英語
・パソコンのスキル
English Level Fluent (TOEIC 865-)
Japanese Level Native Level
Salary Depends on experience  
Other Salary
Description
社会保険完備
教育研修
Holidays 完全週休2日制(土・日・祝祭日)
有給休暇
Job Contract
Period
One year contract (renewal up to 5 years), then open-ended contract
Nearest Station Tameike-Sanno station
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