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Activated 2025-10-24
Administrative Assistant for Academic Affairs
| Company Name |
Temple University, Japan Campus |
|---|---|
| Job Type |
 Administrative - Secretary Education/Training/Language Specialist - School Management |
| Industry | Education/School |
| Location |
Asia
Japan
Kyoto
Kyoto
|
| Job Description |
【Overview of Position】 The Administrative Assistant for the Academic Affairs will provide support for the Kyoto-based administration and faculty of Undergraduate and Graduate Programs. The position is multifaceted, involving technical, financial, and clerical work to support the teaching and research missions of TUJ Kyoto. 【Primary responsibilities】 <Undergraduate Program Responsibilities> -Assist Kyoto-based undergraduate faculty with the regular functions of the academic program, including reviewing syllabi, obtaining faculty information for the university website, and assisting with all faculty and student needs. -Coordinate faculty meetings and events, including logistics such as room reservations, IT preparation, catering and guest services. -Provide administrative support, including ordering office supplies and preparing faculty offices. -Assist Kyoto-based faculty with finances, including the use of Tokium and NetSuite. -Initiate and help process personnel payments, including student worker contracts and timesheets and faculty overload contracts. -Assist with the tracking, maintenance, and purchasing of equipment and supplies. -Perform other duties as assigned to support TUJ-Kyoto operations and initiatives. <Graduate Program Responsibilities> -Support the Program Director with marketing and recruiting (e.g., Instagram and LinkedIn), TUJ website updates, and mailing list management. -Perform administrative and clerical tasks, including expense reporting. -Coordinate information sessions, including sending invitations, tracking responses and sending reminders -Assist with application processing and candidate support, including following up on missing materials and setting up appointments and interviews. -Assist with graduate student intake, coordinating with the visa team and coordinate housing and orientation. -Support student activities, including excursions, guest speakers, and other extracurricular activities. -Provide administrative support to graduate faculty as needed |
| Company Info | Temple University is a top-tier, globally ranked public research university that maintains a multi-campus system extending from Pennsylvania (USA) to Rome to Japan. Currently, Temple is ranked in the top 50 of all public universities in the United States and top 400 of all universities globally. |
| Working Hours | 37.5 Hours Per Week (9:00 to 17:30, Monday to Friday) |
| Job Requirements |
【Qualifications & Experience】 -Strong communication, interpersonal, and problem-solving skills. -Demonstrated ability to work to deadlines; attention to detail. -Strong PC skills (database, Excel, Word). -Work experience in higher education and/or study abroad preferred. -Ability to communicate fluently and professionally in both Japanese and English, in writing and speaking. |
| English Level | Fluent (TOEIC 865-) |
| Japanese Level | Fluent(JLPT Level 1 or N1) |
| Salary | JPY - Japanese Yen JPY 4000K Over |
| Other Salary Description |
Commensurate with experience. Eleven (11) days paid vacation in the first year, increasing to 20 days after 6 years of employment, plus 5 paid “personal and sick days” each year. In addition, approximately two weeks company-wide break over Christmas/New Year. Japanese social insurance and pension, commuting/telework allowance, a welfare-discount program membership, retirement payment system, and tuition benefits for Temple University, Japan Campus (TUJ) programs. |
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Temple University, Japan Campus
