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Updated 2024-10-01
Activated 2024-09-26

Finance Administrative Assistant

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This posting is managed by: Michael Page International Japan K.K./マイケル・ペイジ・インターナショナル・ジャパン株式会社
Company Name Company is not publicly visible
Job Type
Michael Page International Japan K.K./マイケル・ペイジ・インターナショナル・ジャパン株式会社
Administrative - Sales Assistant/Clerical/Receptionist
Industry Banking/Securities
Location Asia Japan Tokyo

Job Description This role primarily involves supporting business units with various administrative tasks, including preparing instructions for payments, organizing documents, and arranging schedules. The position also requires close communication with team members and departments to ensure the smooth progress of tasks, along with responsibilities such as document delivery, meeting room bookings, and general team assistance.


Description

* Follow instructions from the Asset Manager to prepare and stamp contracts or payments for vendors via Trust Bank's online system.
* Work with the Finance Manager to prepare and stamp contracts or payments for vendors through the Accounting Service firm's online system.
* Help with document tasks, like checking names, addresses, and signing official papers (contracts, agreements, notices).
* Handle the delivery, sending, and receiving of documents between Trust Bank, the Accounting Service firm, vendors, tenants, lawyers, and internal teams.
* File important documents, including notes for Trust Bank, APEX (Accounting Service firm), insurance papers, construction-related documents, bank statements, and trust financial statements. Also, handle any other documents as needed.
* Organize meeting rooms, book restaurants, and arrange travel for HQ and Japan-based staff.
* Provide general administrative support and help to team members as needed.


Profile

* College or University degree in any related discipline
* At least 5 years of working experience
* Proficiency in Microsoft office (Word, Powerpoint, Excel)
* Ability to think outside the box


Job Offer

Social insurances

Commuting fee

Bonus

Paid annual leaves


To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Renz Ishikawa at +81 3 6832 8600.
Company Info The client is a real estate development, investment, capital, and property management company with a diverse portfolio that spans office, retail, logistics, industrial, residential, and lodging assets globally. With a strong presence in Asia, Europe, and the United States, The client focuses on delivering consistent returns through its integrated real estate strategy of acquiring, managing, and enhancing high-quality properties.
Working Hours 9:00 - 17:30
Job
Requirements		 College or University degree in any related discipline
At least 5 years of working experience
Proficiency in Microsoft office (Word, Powerpoint, Excel)
Ability to think outside the box
English Level Daily Conversation Level (TOEIC 475-730)
Japanese Level Fluent(JLPT Level 1 or N1)
Salary JPY - Japanese Yen JPY 4000K - JPY 5500K   
Other Salary
Description		 bonus, social insurances
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