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Updated 2024-08-05
Activated 2024-08-05
Activated 2024-08-05
Project Assistant - Administration
- Employer
- Staff Level
| Company Name |
RR Donnelley Holdings Japan G.K. |
|---|---|
| Job Type |
Administrative - Sales Assistant/Clerical/Receptionist
Administrative - International Affairs General Affairs/HR/Legal - General Affairs |
| Industry | Outsourcing |
| Location |
Asia
Japan
Tokyo
|
| Job Description |
- Able to Multi task, and experience of working in excel and power point - Should understand the exact requirement of the business and thrive to do the best. - Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings. - Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required. - Compose correspondence, create and modify documents/presentations using Microsoft Office. - Required to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. - Arrange travel schedules and reservations for bankers as needed. - Perform general clerical duties to include but not limited to: photocopying, mailing, and filing. - Maintain hard copy and electronic filing system. - Sign for mails and packages. - Coordinate and maintain records for staff office space and phones as necessary. - Communicate and handle incoming and outgoing electronic communications. - Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary. - Other ad-hoc duties as assigned. |
| Company Info |
RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and worldwide business process consulting, with services designed to lower environmental impact. With 30,000 clients, including 93% of the Fortune 100, and 33,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact. |
| Working Hours | 9:00 am - 6:00 pm |
| Job Requirements |
- Held a similar position and can demonstrate an understanding of the role and responsibilities. - Strong organization and planning skills, can manage multiple changing and conflicting priorities. - High energy, mature with a positive and can-do attitude. - Detail-oriented and takes ownership of tasks/responsibilities. - Experience in heavy calendar management. - Experience in managing email/written communications. - Understanding of Japanese business protocol for arranging client meetings/ entertainment - Having financial industry knowledge in an Investment Bank environment would be an advantage - Strong ability to communicate in Japanese / English to manage required tasks - Microsoft Office (including Word, Excel, and PowerPoint). |
| English Level | Business Conversation Level (TOEIC 735-860) |
| Japanese Level | Native Level |
| Salary | JPY - Japanese Yen JPY 4500K - JPY 5500K |
| Holidays | Five-Day Workweek |
| Job Contract Period |
Full Time |
| Nearest Station |
Otemachi-Station Tokyo-Station |
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